Do not give orders or blackmail your colleagues. WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying? For more on this topic, I invite you to subscribe to my YouTube channel where I post many helpful videos for leaders and teams who want to unlock the secrets to stress-free communication. 1 vote 1 answer 18 views. You can use the following template to make sure that you have effective communication for professional emails or personal emails. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. You should thank them from the core of your heart. 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. You may not respond or help them accordingly if you dont understand. Would you mind telling me the whole formula in detail? While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. Remember, technical skills get you hired, but soft skills get you promoted. Always try to ask open-ended questions while asking for clarification. Weve all been there: a long meeting, an intense lecture, a complicated sales presentation. Heres an example of how to use for the record in a professional manner. Those suggestions sometimes are too important in our professional and personal life. Thank them for the interview Is that/this ok if I ask/request you to clarify it? WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, I beg pardon, but can you please repeat what you said about the new product launch? Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Well! Could/Would you please put it differently so that it becomes easy for me to understand? Interrupting to ask for clarification. A great way to ask for clarification is by using do I understand, allowing you to go over the information by showing youre paying attention and asking for clarity. Sorry? If you preorder a special airline meal (e.g. [2]. These formats will use formal speech to indicate that you are simply trying to clarify what was said rather than to distract or disrupt. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. Here well see some expressions you can use to ask for clarification in English on someones statement or information. Include your contact details and how they can get in touch with you. So what can you say instead? Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. However, there can be miscommunication if information or opinion is not clearly expressed or understood. ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Huh? Sometimes we need clarification when we want to get a better handle on where others are coming from. Here is some language that you can use. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. In your salutation, use the name that the person emailing you signed off with in their message, or whatever name they used when they introduced themselves if you've already met in person. However, if you dont understand them, you should ask them to clarify. Have a listen: I got it. Be polite, and use languages that focus the situation on you and not the other person. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Write emails for work the way you would a standard letter. Please find re-attached for your convenience. Would you please repeat the instructions for the team again? (We told you it was easy, now see our examples!). In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. Always keep in mind that the other person is not bound to clarify things again for you. WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Have you requested to send me the MS Word file or the PDF? Did you say that you want to go there alone? Here is a great example of how to use just to be clear professionally in an email. The most common cause for a phone not starting is that the battery is dead. Are you aware of how your tone of voice conveys different messages? Before accepting, I would like to clarify some details. ncdu: What's going on with this second size column? Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Email format guide 6 examples & templates. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Below is a helpful structure, and some phrases, to help you politely get what you want with your clarification emails. WebRule #1: Start by asking for permission to chime in. Learn more about us here. Can you please be a bit more specific about the price? WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. If I understood you correctly, you would like me to Could you please clarify what you meant by? Now, well learn some useful expressions to ask someone to clarify instructions. Don't worry: Asking for clarification is easy. Open Question: What was it about Bobs approach that seemed disruptive to you? Let me make myself clear, everyone must follow all of the new health and safety guidelines in accordance with the CDC. If you When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for If you can't find it on our listing of the best email writing tools, you won't need it. Sometimes you may not completely understand what ), your name, and your signature. So that we can action your request promptly, could you please provide some more context and clarification around this? Before you do this exercise, its a good idea to check out our information on intonation and stress. So, you must ask for clarification if you dont understand them. Ah, I see. Another way to ask for clarification is to let the other person know that you didn't understand them. Let the person know if you dont quite grasp the issue or if you only understand part of it. Thank you for providing the information about [Topic X]. Could you please repeat the date of the event? When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. Do roots of these polynomials approach the negative of the Euler-Mascheroni constant? Could/Would you explain it again, please? Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? The second makes you sound more informed. How would you explain it to me?" There are more ways to give and receive clarification while still maintaining your professionalism. link to 50 Polite Ways to Interrupt Someone in English. Closed Question: Was this experience what you expected? WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. You should only ask for clarification if you really feel it requires clarification. Thank you! However, they become useless if you dont understand or follow them. Also, you could talk to the person to clarify before sending a formal email, because sometimes its difficult to convey the true meaning through an email. What do I do? Make sure to add a sign-off (thanks, kind regards, etc. In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. This sample clarification email to a client will help you get the details and data you need positively and professionally. For the record, I would like it known I brought this issue to light weeks before it was a problem. Therefore, A thesaurus is your friend here. It gives you an easy way to state what you mean, directly letting everyone know you are sharing pertinent information. If its complex, technical, or there are things the manager needs to know in order to provide the clarification, then by all means write an e-mail. When asking for clarification, its always best to either wait for a formal question and answer period or a pause in the flow of a presentation or conversation. ?" While we communicate with others, we exchange information and opinion. Why are trials on "Law & Order" in the New York Supreme Court? ?" When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! May I request you share your queries again? In such situations, it is highly probable that someone will wish to ask for clarification. However, if the instruction is unclear, you may need to ask for clarification so you can take medicine properly. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. Use open-ended questions to guide the discussion. I dont quite catch what you said. Asking somebody to clarify something Greet your reader. Show that you appreciate them taking the additional time to review the email, and describe how the information will help achieve the goal. Sorry if I was unclear. For example, you could write, "Hello, Ms. Youd like to ask for clarification, but youre not sure how in a polite way. Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. It appears there has been a breakdown in communication. Use ChatGPT technology to create a magic paragraph or email. link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? Once again, clarification would be necessary. Bullet points are the most effective way of listing out your questions. When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). Sorry, one more time? Suppose you just received a prescription from the doctor after the diagnosis. You can use this reference on how let me see if I understand this is used professionally. ESL Advice receives compensation from companies or individuals for recommending their products. It's a good idea to spell out precisely what information you need. How do you get out of a corner when plotting yourself into a corner. Im not quite clear on a few things and I want to make sure were on the same page. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. Can you elaborate further on what the new training program will include? You can edit and adapt these as required to get the necessary information. Useful English Phrases for Discussion and Debate. Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. Open Question: How will you be an asset to the company if we hire you? Speak from your own perspective, using sentences that start with, I rather than you. For instance, instead of saying, youre not explaining this very well, you could say something like, Im struggling to fully understand the idea that youre sharing. When people feel blamed, they become defensive. Writing invoice emails can be tricky and they are often an area where you may need more information and clarification. Bullet points are a great way to share information, Insert your questions/clarification request. My goal is to complete [Task A] by Thursday, so this information will help me to get started immediately. Sometimes we zone out, but sometimes we just dont understand. You have been successfully subscribed to the Grammarly blog. Do you mind if I ask you to mention his name again? When asking for clarification, the key to being polite is to embrace the opposite of the principles noted above: Ask at the proper time, use a polite format and present your question in a genuine and sincere manner. First up, here's a sample email seeking clarification. Its my bad. Thanks for sending over your directions for implementing the new website copy. Rule #3: Mind the timing and the relevancy. Good Communication Makes You More Valuable. In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. WebHow to Ask for Clarification Politely 1. Be polite in the choice of your words, tone, and body language. New Questions. Try to use them in real life and master them. WebClarifying What You Heard, Asking Someone to Repeat Themselves, and Confirming Your Understanding Communication Skills: Express Yourself Clearly Get Your Number Stress Right: How to Pronounce Numbers Clearly in English The Power of Pitch: Change Your Tone for Better Stress and Intonation in English Could/Would/Can you explain what you mean by this? Lets take a look at Its also a great way to allow someone else to add more information they may have forgotten. For example, a potential new employer may ask a candidate for clarification on details about a previous role. For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. The difference between just to clarify and just for clarification is fairly small. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. Taking into account that GPT-3 models have no parameter that enables memorization of past conversations, it seems the only way at the moment to "memorize" past conversations is to include past conversations in the prompt. Whether you are in a formal or informal situation, politeness is the key to a good conversation. Closed Question: Did you always feel that it was a challenge working with him? Have a conversation before sending an email. Is that right? If you need any other information, please let me know. We can say the exact same thing in two entirely different tones of voice. Its highly likely you'll need to clarify details with a client at some stage. You should ask for an apology first, as you already have missed what the person said earlier. Sorry to interrupt, but would you be more specific about what you seek permission for? How legitimate is the phrase "from which one to choose"? Thanks for Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Closed Question: So, you felt Bobs approach was too disruptive? If it's critical you get a response, you can offer to follow up. An example where it would be appropriate to use this phrase would be when you want to discuss a topic with someone and you check in on them and their progress to make sure they are working off of the correct information. You may also like: 10 Better Ways To Say Thank You For Clarifying In Emails. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Thank you! Start with an explanatory subject line Try to make the subject line of your email clear and self-explanatory. Invest in your future by investing time and effort to improve your communication skills. WebAlexander was a polite, considerate and astute student, who was always friendly, focused on his studies and considerate of others. being one of the first students to arrive at the class and asking detailed questions for clarification and verification of his understanding afterwards. And that's how to end an email asking for clarification. For example, if you seek clarification, then you can ask: Could you please explain how to politely ask for clarification? Effective communication, in particular, is a soft skill that plays a crucial role in career advancement. Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. Have you asked for permission to use my laptop? I'm keen to make a decision this week, so can you provide me with answers by (date)? Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. As a former Speech-Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. Formal Sorry, would you mind repeating that? Follow the format, keep things clear, and always include your contact details! You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties. Simply say thank you and move on. Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. Simply say thank you and move on. Heres what it might look like. In doing so, you will be perceived as non-accusatory and therefore, not threatening. What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" So, if there is any confusion about instructions, make sure you ask for clarification. Here's a helpful thank you template for email clarification. The phrase just making sure is a great alternative to just to clarify, as it is more relaxed. DeFrank." Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. Learn more about Stack Overflow the company, and our products. Refresh if you want to submit another email. Can you repeat it? Would you be able to confirm some details? Each intonation 2. For instance you may use: Both are polite colloquial usage. Moreover, it will imply that you think you already know what the answer is, even though you need clarification! Would you say that again, please? & I am afraid I didnt quite catch that. Write emails and messages faster across Google Chrome. WebRule #1: Start by asking for permission to chime in. Sorry, but I didnt quite catch your statement. So, how do you politely ask for clarification on someones request in English? Your submission has been received! Learn useful English phrases for discussion and debate. Open Question: What were you expecting to experience? Would/Could you please repeat what you said about the issue? Asking clarifying questions shows that you're actively listening and want to understand. If it's not the subject that's not being understood, but the explanation of it (that is, the misunderstanding is in the delivery), "could you rephrase that?" In formulating an answer, you may find they did provide enough details. [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. How to interrupt ". Something went wrong while submitting the form. I am sorry, but did you say he is the companys CEO? [3]. 03 Mar 2023 13:44:40 You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. Janet opened the door and smiled slightly. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. Conversations, email dialogues, and even text messages progress best when everyone has the same understanding. GET IN TOUCH 514.551.0493 | [emailprotected]. What is the correct way to screw wall and ceiling drywalls? It starts with a simple subject line. You see! Email structure and phrases for clarification Recently, an American client told me that shes really impressed with my English. Rule #3: Mind the timing and the relevancy. Is it possible to rotate a window 90 degrees if it has the same length and width? So, you must request them to do this favor for you. You can set things straight with this email clarifying the dates if that happens. It only takes a minute to sign up. It felt awesome. Not sure if this was meant for me. Styling contours by colour and by line thickness in QGIS. Some people struggle to write subject lines, but the easiest thing to do is be upfront about what you want. A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. If we want to double-check, we can ask for clarification. Patient: Thanks, doctor. Looking for an email writer generator, email helper, or email correction app? Here are some useful expressions to ask someone to clarify their position or opinion. I wish you good health. Thank you for your time and for helping me to clarify these questions. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Then refer to a specific aspect: Could you please explain once again why A is so important for B?. We can say the exact same thing in two entirely different tones of voice. When it comes to the proper time to ask a question, many presenters or lecturers will ask questions periodically during their presentations or at the end of the presentation. However, it would be best to ask for clarification when you dont get someones statement or information. Flowrite turns your instructions into ready-to-send emails and messages across your browser. It also makes it easier for the recipient to go through them line-by-line and answer them. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise.
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